7 Time-Saving Tips for Picking an Optimized and Suitable EHR Software

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A recent survey by the American Hospital Association provides invaluable insight into the widespread use of EHR solutions in healthcare facilities, with the figure of 96% of medical settings utilizing such solutions to yield enhanced clinical outcomes. Therefore, implementing an EHR system is not a luxury now but a productive necessity.

Avoid These Two Confusions When Selecting an EHR:

However, selecting a new EHR software can be a tedious process for both new and seasoned practitioners. Two main reasons are often seen that cause perplexity when selecting EHR software.

Firstly, new users may have no idea where to start when selecting an EHR software, and they don’t have proper understanding of their clinical needs properly. Secondly, some users who are familiar with their needs and goals still struggle to decide which system is suitable for them among two or three big industry EHR options. For example, for the latter case, there is always a state of confusion when selecting between tightly contested options of AestheticsPro EMR Software and Amazing Charts EMR Software.

But going in the right direction when choosing EHR software can help you avoid these confusions and save a lot of time and energy.

In this article, we will provide seven time-saving tips to help you select an optimized and suitable EHR software, enabling you to make a smart and confident decision. 

Additionally, as a bonus, we will provide a quick overview of the top EHRs voted by a majority of practitioners, including established EHRs such as AthenaHealth EHR Software and NextGen EHR Software, among others.

Why Should You Pick an EHR Carefully?

Investing in EHR software is a significant long-term commitment. Furthermore, deploying EHR software in your clinical setting and training staff may take days, weeks, or even months. Therefore, rushing into a decision without careful consideration and planning can result in futile outcomes and a waste of time and valuable resources.

If you are feeling overwhelmed with questions such as where to start and how to narrow down suitable options, do not worry. We have compiled seven straight-to-the-point, time-saving, and effective tips that will help you select an EHR software carefully and optimally.

Tips for Picking an Optimized and Suitable EHR Software:

There are a number of ways users can follow to finalize an EHR software; however, the following tips, which we will be sharing below, are top-notched, time-saving, and well-recommended by several experts and EHR consultants when it comes to making a smart move for making a choice of an optimized and suitable EHR software.

Clinical Requirements:

Clinical requirements involve identifying the services you need to provide to patients and determining which tools in your current system are outdated and hindering your clinical outcomes. As a solo healthcare practitioner, it may be easier to evaluate your services and ask critical questions to determine the necessary features for your EHR software.

For mid-sized or larger healthcare facilities, it is recommended that clinical practitioners, IT staff, admin personnel, and all stakeholders involved in EHR facilities collaborate to determine the essential features needed in a new system to accommodate the strengths and necessities of the team. These concerns may include optimizing billing, insurance claims, patient records, maintenance, etc.

It’ll be a good starting point for your search to have a clear understanding of your comprehensive clinical requirements.

Workplace Analysis:

Conducting a workplace analysis review of your current EHR software is highly recommended by experts. Users in a solo or multi-practitioner setting should thoroughly review their current EHR software and its workflow efficiency, and it is crucial to ensure transparency and honesty during this process.

Asking questions about current pertaining errors, expected response time, required updates, and interoperability extent can provide valuable insights into areas of struggle with the current EHR software. Combining this analysis with clinical requirements can save time and boost confidence when choosing a new EHR software.


Once you have gathered relevant information by assessing your clinical requirements and analyzing your workplace, the subsequent crucial step is to evaluate your budget. This will enable you to ascertain your cost constraints and identify options that fall within your budgetary limitations.

Many EHR software providers offer customized packages that are tailored to your preferred features, tools, number of users, and deployment type. Based on your team size and needs, you can allocate your budget, and it will help you to pick the right option.

For example, there are EHR software options suitable for the budgets of practitioners of all sizes, such as Amazing Charts EHR Software and AestheticsPro EMR Software, according to experts. There are also software options, like AthenaHealth Software, estimated as per their budgets specifically for larger settings. Therefore, setting your budget is an essential tip often given when narrowing down your choices quickly.


Interoperability is another critical factor to consider when selecting EHR software. In addition to providing digital record-keeping, scheduling, billing, and other essential services, EHR software should offer integrated options for interfacing with other systems.

To ensure you get your hands-on seamless program integration, it is essential to check that the EHR software has enhanced interoperability capabilities. For instance, when it comes to top-rated EHR software known for its versatile interoperability, NextGen EHR Software is an excellent choice. Moreover, it is also imperative to inspect the security optimization of an EHR for integrating with software.


Creating a checklist is an effective way to stay on track and further narrow down your options when selecting EHR software. You can design a personalized checklist that includes assessment points such as the flexibility of potential EHR options, their proficiency in workflow for your clinical practices, data security and backup tools, software updates, and customer support.

These checklists will help you evaluate the necessary features and determine if EHR software aligns with your clinical goals and budget. Furthermore, many service providers and experts, such as Software Finder, offer customizable premade checklist templates to help you streamline your selection process.

Implementation and Training:

When deploying EHR software, you may require implementation assistance and training services from the vendor. As you narrow down your options, it is essential to examine the implementation process, including the estimated duration of deployment, the vendor’s responsiveness and efficiency, and whether implementation is complimentary or incurs additional charges.

In addition, staff training is critical to ensuring optimal utilization of the EHR software. Checking the vendor’s previous customer feedback and its customer support can provide insight into their training methods.

Such as, AthenaHealth EMR Software is the talk of the town in the healthcare industry by both users and consultants for its easy deployment and training services, which maximize system outcomes.

Certifications and Authorization:

Lastly, it is important to note that your candidate EHR software has passed the regulations of specific authorities that approve programs based on particular standards to ensure patient care, security measurements, privacy, and confidentiality. Some EHRs in the past have been penalized for compromising these standards.

When evaluating different EHR options, it is crucial to examine their certificates and authorizations, such as HITECH Act compliance, ONC-ABC certification, and HIPAA compliance. Additionally, experts also recommend checking for EPCS certification in EHR software. These certifications ensure that the software meets regulatory standards and protects patient privacy and security.

And you will find a number of such EHRs which are fully certified and authorized to meet regulatory standards. To give you one example, AthenaHealth EMR Software is a prominent name that has been in operation for over two decades and has received multiple accolades for its consistent adherence to HIPAA compliance and other regulatory standards.

The EHR Market is Vast and Diverse:

There are over 200 Electronic Health Record (EHR) systems available in the healthcare industry for practitioners. Each EHR software comes with its own set of distinguished services and tools. It is advisable to narrow down your options using the tips mentioned above and then choose an EHR software from your top choices that offer the most value and fit your budget.

To help you kick-start your search for optimized and suitable EHR software, we have compiled a list of top EHR software choices that are preferred by the majority of healthcare practitioners.

NextGen EHR Software:

NextGen EHR Software is an established EHR software that has been helping thousands of practitioners improve patient care efficiency in their daily clinical tasks for the past two decades. Known for its smooth cloud-based servers and services tailored for private clinics, NextGen EHR Software is highly recommended by many practitioners for its seamless and user-friendly interface, as well as its integration options.

AthenaHealth EMR Software:

To distinguish itself from other EHRs and secure the top position on KLAS’s Best List, AthenaHealth EMR Software is highly acclaimed for its exceptional customer service and seamless medical transition for its 150,000+ customers. It offers various deployment options to suit your budget and needs, and its mobile app is often considered the best in the market. Experts and EHR consultants frequently recommend AthenaHealth EMR Software as a top choice for mid-sized and larger healthcare facilities.

AestheticsPro EMR Software:

Suitable for healthcare settings of all sizes, AestheticsPro EMR Software not only helps with clinical activities but also streamlines medical spa businesses and grows revenue through its unified multiple marketing campaign tools. Additionally, its clinical tools and features are efficient and user-friendly, as testified by several users and experts. For a closer look, you can schedule a demo by reaching out to Software Finder.

Amazing Charts EMR Software:

Amazing Charts EMR Software is a versatile healthcare system that caters to a diverse range of healthcare fields. It is particularly well-suited for use in rural clinical settings, as well as mid-sized medical facilities. Users praise its user-friendly interface, budget-friendly pricing, and customizable tools, which allow for easy adaptation to meet specific needs and requirements.

Final Key Notes:

  • Making an informed decision about which EHR software to choose is crucial, so it is important not to rush the process. Taking the time to carefully evaluate your needs and compare different options can save you a lot of money and effort in the long run.
  • Using the tips we have provided, you can narrow down your options and make a more informed decision that aligns with your specific requirements. It is also important to consider expert opinions and user feedback when making your final decision, as this can provide valuable insights into the performance and usability of different EHR systems.
  • If you and your team are feeling stuck or overwhelmed, don’t hesitate to reach out to healthcare IT consultants like Software Finder. They can provide expert guidance and support to help you make the best decision for your practice!




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